# On-site Secure Document Shredding Services for Gallup Service Unit Canonical: https://abierto.us/opportunities/1523378 - Solicitation number: 1523378 - Notice type: Sources sought - Status: Closed. Deadline was March 22, 2026 at 4:00 PM EDT - Department: Department of Health and Human Services - Agency: Office of the Assistant Secretary for Administration (Asa) - Contracting office: Program Support Center Acq MGMT SVC (75P001) - NAICS: 561990 All Other Support Services - Product or service code: R614 Paper Shredding Services - Place of performance: Gallup, New Mexico - County: McKinley County (FIPS 35031). https://abierto.us/counties/mckinley-county-nm-35031 - City: Gallup. https://abierto.us/cities/gallup-nm-3528460 - First posted: March 18, 2026 - Last posted: March 18, 2026 - SAM.gov: https://sam.gov/workspace/contract/opp/20fa6946878b49c59c193794df6ba26c/view ## Description **Title:** On-site Secure Document Shredding Services for Gallup Service Unit Notice Type: **Sources Sought Synopsis Response Date:** 03/22/2026, 4:00 PM Easten Time NAICS Code: **561990 - All Other Support Services Classification Code:** **R614- Support- Administrative:** **Paper Shredding Contracting Office:** U.S. Department of Health and Human Services (HHS), ASFR/OMAS Point of Contact: Ratonya Harris, Ratonya.harris@hhs.gov 1.0 DESCRIPTION his is a Sources Sought notice issued for market research purposes only. This is not a solicitation for proposals and does not commit the Government to award a contract now or in the future. The purpose of this notice is to obtain information on the availability and capability of qualified businesses to provide on-site, secure document shredding services for the Indian Health Service (IHS) at the Gallup Service Unit (GSU). The requirement includes providing all personnel, equipment, and materials for the on-site collection and destruction of sensitive documents at three locations in and near Gallup, NM. A full Statement of Work (SOW) is available upon request. The anticipated period of performance is a base year and four one-year option periods, starting on or about April 1, 2026. 2.0 REQUESTED INFORMATION Interested parties are requested to submit a capability statement (not to exceed 7 pages) that addresses the following: **Company Information:** Company name, address, Unique Entity Identifier (UEI), CAGE code, and point of contact. **Business Status:** Your company’s business size (e.g., Small Business) and any socioeconomic categories (e.g., WOSB, SDVOSB, HUBZone). **Capability Narrative:** A detailed description of your company’s ability to meet the key requirements. At a minimum, your narrative must address the following specific points: **Service Methodology:** Describe your experience providing on-site, cross-cut shredding services at multiple locations for a single client. **Compliance with Health Information Regulations:** Describe your company's experience and protocols for handling sensitive documents subject to the Health Insurance Portability and Accountability Act (HIPAA) and the Privacy Act of 1974. Security & Chain of Custody: Detail your process for ensuring the security of materials, including the use of contractor-provided locked containers (specify sizes your company provides, e.g., 65/95 gallon), and your procedures for maintaining chain of custody from collection to destruction. **Personnel Security:** What are your company’s standard procedures for employee background checks and identification? Confirm that your employees who will be on-site wear company uniforms and possess proper identification. **Proof of Destruction:** Describe your process for providing a "Certificate of Destruction" to the client after each service is completed. **Equipment & Verification:** Confirm that your shredding trucks are equipped with a viewing screen to allow for client observation and verification of the destruction process. **Past Performance:** A list of at least two recent, relevant contracts (within the last 3 years) for services of similar scope and complexity. 3.0 SUBMISSION INSTRUCTIONS Please submit your capability statement to the Point of Contact specified above via email by no later than 4:00 PM Eastern Time on 03/22/2026. The subject line of the email should read: "Response to Sources Sought: On-site Secure Document Shredding Services for GSU". 4.0 DISCLAIMER This Sources Sought synopsis is for informational and planning purposes only and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government will not provide reimbursement for any costs incurred in responding to this notice. ## Publications - March 18, 2026: Sources sought, due March 22, 2026 at 4:00 PM EDT. Notice 20fa6946878b49c59c193794df6ba26c. https://sam.gov/workspace/contract/opp/20fa6946878b49c59c193794df6ba26c/view ## Points of contact - Ratonya Harris, ratonya.harris@hhs.gov --- Source: SAM.gov Contract Opportunities bulk extract. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/1523378.