{"canonical":"https://abierto.us/opportunities/1523378","key":"1523378","url":"https://abierto.us/opportunities/1523378","title":"On-site Secure Document Shredding Services for Gallup Service Unit","solicitation_number":"1523378","notice_type":"r","open":false,"response_deadline":"2026-03-22T20:00:00Z","first_posted":"2026-03-18","last_posted":"2026-03-18","department":"HEALTH AND HUMAN SERVICES, DEPARTMENT OF","subagency":"OFFICE OF THE ASSISTANT SECRETARY FOR ADMINISTRATION (ASA)","office":"PROGRAM SUPPORT CENTER ACQ MGMT SVC","naics":"561990","psc":"R614","set_aside":null,"place_state":"NM","place_county":"35031","place_county_name":"McKinley County","place_city":"3528460","place_city_name":"Gallup","winner":null,"award_amount":null,"publications":[{"notice_id":"20fa6946878b49c59c193794df6ba26c","title":"On-site Secure Document Shredding Services for Gallup Service Unit","solicitation_number":"1523378","notice_type":"r","base_type":"r","posted":"2026-03-18","posted_at":null,"due_at":"2026-03-22T20:00:00Z","due_date":"2026-03-22","cancelled":null,"archived":null,"archive_date":"2026-04-06","award_number":null,"awardee_name":null,"amount":null,"link_sam":"https://sam.gov/workspace/contract/opp/20fa6946878b49c59c193794df6ba26c/view","enriched":false,"history":[]}],"latest_notice_id":"20fa6946878b49c59c193794df6ba26c","first_type":"r","notices":[{"dates":{"posted":"2026-03-18","response_deadline":{"raw":"2026-03-22T16:00:00-04:00","utc":"2026-03-22T20:00:00Z","date":"2026-03-22","time":"16:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/20fa6946878b49c59c193794df6ba26c/view"},"naics":{"codes":["561990"],"primary":"561990"},"title":"On-site Secure Document Shredding Services for Gallup Service Unit","agency":{"office":{"code":"75P001","name":"PROGRAM SUPPORT CENTER ACQ MGMT SVC"},"subtier":{"code":"7570","name":"OFFICE OF THE ASSISTANT SECRETARY FOR ADMINISTRATION (ASA)"},"department":{"code":"075","name":"HEALTH AND HUMAN SERVICES, DEPARTMENT OF"},"office_address":{"zip":"20857","city":"ROCKVILLE","state":"MD","country":"USA"},"organization_type":"OFFICE"},"status":{"active":false,"archive_date":"2026-04-06","archive_type":"auto15"},"contacts":[{"name":"Ratonya Harris","role":"primary","email":"ratonya.harris@hhs.gov"}],"base_type":{"code":"r","label":"Sources Sought"},"notice_id":"20fa6946878b49c59c193794df6ba26c","provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/Archived%20Data/FY2026_archived_opportunities.csv","etag":"\"d9374b90a938e9923d910594731b7b57-106\"","fetched_at":"2026-09-16T16:22:53.920682Z","row_sha256":"91260c8c109cb9032067fdce6b94ef90b28fbbc6816df350dbc469c271db85d7","last_modified":"2026-09-13T14:50:39Z"},"updated_at":"2026-09-16T16:22:53.920682Z","first_seen_at":"2026-09-16T16:22:53.920682Z"},"description":{"text":"Title: On-site Secure Document Shredding Services for Gallup Service Unit Notice Type: Sources Sought Synopsis Response Date: 03/22/2026, 4:00 PM Easten Time NAICS Code: 561990 - All Other Support Services Classification Code: R614- Support- Administrative: Paper Shredding Contracting Office: U.S. Department of Health and Human Services (HHS), ASFR/OMAS Point of Contact: Ratonya Harris, Ratonya.harris@hhs.gov 1.0 DESCRIPTION his is a Sources Sought notice issued for market research purposes only. This is not a solicitation for proposals and does not commit the Government to award a contract now or in the future. The purpose of this notice is to obtain information on the availability and capability of qualified businesses to provide on-site, secure document shredding services for the Indian Health Service (IHS) at the Gallup Service Unit (GSU). The requirement includes providing all personnel, equipment, and materials for the on-site collection and destruction of sensitive documents at three locations in and near Gallup, NM. A full Statement of Work (SOW) is available upon request. The anticipated period of performance is a base year and four one-year option periods, starting on or about April 1, 2026. 2.0 REQUESTED INFORMATION Interested parties are requested to submit a capability statement (not to exceed 7 pages) that addresses the following: Company Information: Company name, address, Unique Entity Identifier (UEI), CAGE code, and point of contact. Business Status: Your company’s business size (e.g., Small Business) and any socioeconomic categories (e.g., WOSB, SDVOSB, HUBZone). Capability Narrative: A detailed description of your company’s ability to meet the key requirements. At a minimum, your narrative must address the following specific points: Service Methodology: Describe your experience providing on-site, cross-cut shredding services at multiple locations for a single client. Compliance with Health Information Regulations: Describe your company's experience and protocols for handling sensitive documents subject to the Health Insurance Portability and Accountability Act (HIPAA) and the Privacy Act of 1974. Security & Chain of Custody: Detail your process for ensuring the security of materials, including the use of contractor-provided locked containers (specify sizes your company provides, e.g., 65/95 gallon), and your procedures for maintaining chain of custody from collection to destruction. Personnel Security: What are your company’s standard procedures for employee background checks and identification? Confirm that your employees who will be on-site wear company uniforms and possess proper identification. Proof of Destruction: Describe your process for providing a \"Certificate of Destruction\" to the client after each service is completed. Equipment & Verification: Confirm that your shredding trucks are equipped with a viewing screen to allow for client observation and verification of the destruction process. Past Performance: A list of at least two recent, relevant contracts (within the last 3 years) for services of similar scope and complexity. 3.0 SUBMISSION INSTRUCTIONS Please submit your capability statement to the Point of Contact specified above via email by no later than 4:00 PM Eastern Time on 03/22/2026. The subject line of the email should read: \"Response to Sources Sought: On-site Secure Document Shredding Services for GSU\". 4.0 DISCLAIMER This Sources Sought synopsis is for informational and planning purposes only and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government will not provide reimbursement for any costs incurred in responding to this notice.","origin":"extract"},"notice_type":{"code":"r","label":"Sources Sought"},"schema_version":1,"solicitation_number":"1523378","place_of_performance":{"city":{"name":"Gallup"},"state":{"code":"NM"},"country":{"code":"USA"}},"product_service_code":"R614"}],"due_at":"2026-03-22T20:00:00Z","due_date":"2026-03-22","closes_at":"2026-03-22T20:00:00Z","awardable":true,"dept_key":"d-075","dept_name":"HEALTH AND HUMAN SERVICES, DEPARTMENT OF","sub_key":"s-7570","sub_name":"OFFICE OF THE ASSISTANT SECRETARY FOR ADMINISTRATION (ASA)","office_key":"o-75P001","office_name":"PROGRAM SUPPORT CENTER ACQ MGMT SVC","state":"NM","county":"35031","county_name":"McKinley County","city":"3528460","city_name":"Gallup","country":"USA","winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T21:18:12.857524Z","principal_notice_id":"20fa6946878b49c59c193794df6ba26c","description":{"text":"Title: On-site Secure Document Shredding Services for Gallup Service Unit Notice Type: Sources Sought Synopsis Response Date: 03/22/2026, 4:00 PM Easten Time NAICS Code: 561990 - All Other Support Services Classification Code: R614- Support- Administrative: Paper Shredding Contracting Office: U.S. Department of Health and Human Services (HHS), ASFR/OMAS Point of Contact: Ratonya Harris, Ratonya.harris@hhs.gov 1.0 DESCRIPTION his is a Sources Sought notice issued for market research purposes only. This is not a solicitation for proposals and does not commit the Government to award a contract now or in the future. The purpose of this notice is to obtain information on the availability and capability of qualified businesses to provide on-site, secure document shredding services for the Indian Health Service (IHS) at the Gallup Service Unit (GSU). The requirement includes providing all personnel, equipment, and materials for the on-site collection and destruction of sensitive documents at three locations in and near Gallup, NM. A full Statement of Work (SOW) is available upon request. The anticipated period of performance is a base year and four one-year option periods, starting on or about April 1, 2026. 2.0 REQUESTED INFORMATION Interested parties are requested to submit a capability statement (not to exceed 7 pages) that addresses the following: Company Information: Company name, address, Unique Entity Identifier (UEI), CAGE code, and point of contact. Business Status: Your company’s business size (e.g., Small Business) and any socioeconomic categories (e.g., WOSB, SDVOSB, HUBZone). Capability Narrative: A detailed description of your company’s ability to meet the key requirements. At a minimum, your narrative must address the following specific points: Service Methodology: Describe your experience providing on-site, cross-cut shredding services at multiple locations for a single client. Compliance with Health Information Regulations: Describe your company's experience and protocols for handling sensitive documents subject to the Health Insurance Portability and Accountability Act (HIPAA) and the Privacy Act of 1974. Security & Chain of Custody: Detail your process for ensuring the security of materials, including the use of contractor-provided locked containers (specify sizes your company provides, e.g., 65/95 gallon), and your procedures for maintaining chain of custody from collection to destruction. Personnel Security: What are your company’s standard procedures for employee background checks and identification? Confirm that your employees who will be on-site wear company uniforms and possess proper identification. Proof of Destruction: Describe your process for providing a \"Certificate of Destruction\" to the client after each service is completed. Equipment & Verification: Confirm that your shredding trucks are equipped with a viewing screen to allow for client observation and verification of the destruction process. Past Performance: A list of at least two recent, relevant contracts (within the last 3 years) for services of similar scope and complexity. 3.0 SUBMISSION INSTRUCTIONS Please submit your capability statement to the Point of Contact specified above via email by no later than 4:00 PM Eastern Time on 03/22/2026. The subject line of the email should read: \"Response to Sources Sought: On-site Secure Document Shredding Services for GSU\". 4.0 DISCLAIMER This Sources Sought synopsis is for informational and planning purposes only and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government will not provide reimbursement for any costs incurred in responding to this notice.","html":null,"origin":"extract"},"contacts":[{"name":"Ratonya Harris","role":"primary","email":"ratonya.harris@hhs.gov"}],"place_of_performance":{"city":{"name":"Gallup"},"state":{"code":"NM"},"country":{"code":"USA"}},"office_address":{"zip":"20857","city":"ROCKVILLE","state":"MD","country":"USA"},"naics_codes":["561990"],"award":null,"attachments":[],"awards":[],"related":[]}