{"canonical":"https://abierto.us/opportunities/1333mf26q0108","key":"1333MF26Q0108","url":"https://abierto.us/opportunities/1333mf26q0108","title":"J--Amendment #4 to 1333MF26Q0108","solicitation_number":"1333MF26Q0108","notice_type":"k","open":false,"response_deadline":"2026-09-15T16:00:00Z","first_posted":"2026-09-01","last_posted":"2026-09-10","department":"COMMERCE, DEPARTMENT OF","subagency":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION","office":"DEPT OF COMMERCE NOAA","naics":"238220","psc":"J041","set_aside":"SBA","place_state":null,"winner":null,"award_amount":null,"publications":[{"notice_id":"1a81b33dc435485589f40961770d21d3","title":"HVAC air filters and 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Synopsis/Solicitation"},"request_type":"submit","opportunity_id":"1a81b33dc435485589f40961770d21d3","solicitation_number":"1333MF26Q0108"}]}],"latest_notice_id":"54ab15b570c44dd982d7d518062443d8","first_type":"k","notices":[{"dates":{"posted":"2026-09-01","response_deadline":{"raw":"2026-09-15T12:00:00-04:00","utc":"2026-09-15T16:00:00Z","date":"2026-09-15","time":"12:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/1a81b33dc435485589f40961770d21d3/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"HVAC air filters and cleaning","agency":{"office":{"code":"1333MF","name":"DEPT OF COMMERCE NOAA"},"subtier":{"code":"1330","name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION"},"department":{"code":"013","name":"COMMERCE, DEPARTMENT OF"},"office_address":{"zip":"64106","city":"KANSAS CITY","state":"MO","country":"USA"},"organization_type":"OFFICE"},"status":{"active":true,"archive_date":"2026-09-30","archive_type":"auto15"},"contacts":[{"name":"JOHNSTON, SUZANNE","role":"primary","email":"SUZANNE.JOHNSTON@NOAA.GOV"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"1a81b33dc435485589f40961770d21d3","set_aside":{"code":"SBA","label":"Total Small Business Set-Aside (FAR 19.5)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/datagov/ContractOpportunitiesFullCSV.csv","etag":"\"3f59209463433eba6899e195a597c64d-29\"","fetched_at":"2026-09-16T07:50:12.777658Z","row_sha256":"79404a34e8b0c086f12eb3f0909dacc457bc240c00d181636c0efb9eba10b4d3","last_modified":"2026-09-16T03:30:52Z"},"updated_at":"2026-09-16T07:50:12.777658Z","first_seen_at":"2026-09-15T22:52:52.472456Z"},"description":{"text":"COMBINED SYNOPSIS/SOLICITATION The purpose of this requirement is to maintain HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment located at NOAA buildings in Galveston, TX. (i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number 1333MF26Q0108 is issued as a request for quotation (RFQ), for inspect, test, repair, maintain, and ensure the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices. This acquisition is set-aside for small business concerns. The associated NAICS code is 238220. The small business size standard is $19 Million. The Government intends to award a trade-off, single award firm fixed-price purchase order on an all or none with payment terms of Net 30. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. (ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable). CLIN 0001 – Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to maintain HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment located at NOAA facilities. CLIN 1001 – Option Year 1 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following the base year. CLIN 2001 – Option Year 2 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following option year one. CLIN 3001 – Option Year 3 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following option year two. CLIN 4001 – Option Year 4 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following option year three. . (iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102). See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-5233, Revision No 35, dated Aug 22, 2026 , which can be found on: https://sam.gov/content/wage-determinations INVOICES TO BE BILLED IN ARREARS VIA IPP. PROVIDE MONTHLY AND ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD. (iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47). The start date is an estimate and is subject to new funding approval processes. If there is a significant delay in awarding this contract, a shortened base year Period of Performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years. Period of performance shall be: Base Year: 12 months from Date of Award (DOA). Option Period 1: 12 months, dates to be determined after DOA is known. Option Period 2: 12 months, dates to be determined after DOA is known Option period 3: 12 months, dates to be determined after DOA is known Option Period 4: 12 months, dates to be determined after DOA is known Place of Performance is .NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551 (v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment in Section 5 Other Contract Terms and Conditions. RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of provision) A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please contact Michael \"Mike\" Cordova at michael.cordova@noaa.gov with a cc to Suzanne.Johnston@noaa.gov for the date and time to visit the site. Only one site visit will be conducted and vendors are encouraged to attend. All questions during the site visit should be submitted electronically to Suzanne.Johnston@noaa.gov.Vendors shall not ask questions while on a site visit. (vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment in Section titled Contract Terms and Conditions. (vii) Quotes are required to be received in the contracting office no later than 12pm EST/EDT on 9/15/2026. All quotes must be submitted electronically via email to Suzanne.Johnston@noaa.gov. THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT. (viii) Any other additional information required by 5.101(c). Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. Instructions to Offerors See RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023) (Deviation JAN 2026) And RFO 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) (Deviation Jan 2026)","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"1333MF26Q0108","product_service_code":"J041"},{"dates":{"posted":"2026-09-02","response_deadline":{"raw":"2026-09-15T12:00:00-04:00","utc":"2026-09-15T16:00:00Z","date":"2026-09-15","time":"12:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/1d8c30530bca41f78e8d3705c4313d55/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"J--HVAC air filters and cleaning","agency":{"office":{"code":"1333MF","name":"DEPT OF COMMERCE NOAA"},"subtier":{"code":"1330","name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION"},"department":{"code":"013","name":"COMMERCE, DEPARTMENT OF"},"office_address":{"zip":"64106","city":"KANSAS CITY","state":"MO","country":"USA"},"organization_type":"OFFICE"},"status":{"active":true,"archive_date":"2026-09-30","archive_type":"auto15"},"contacts":[{"name":"JOHNSTON, SUZANNE","role":"primary","email":"SUZANNE.JOHNSTON@NOAA.GOV"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"1d8c30530bca41f78e8d3705c4313d55","set_aside":{"code":"SBA","label":"Total Small Business Set-Aside (FAR 19.5)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/datagov/ContractOpportunitiesFullCSV.csv","etag":"\"3f59209463433eba6899e195a597c64d-29\"","fetched_at":"2026-09-16T07:50:12.777658Z","row_sha256":"1a66f24bf4c728019fe0abb11ed5da35b25d5efa07a52019a12232f39181a0a9","last_modified":"2026-09-16T03:30:52Z"},"updated_at":"2026-09-16T07:50:12.777658Z","first_seen_at":"2026-09-15T22:52:52.472456Z"},"description":{"text":"CORRECTED IN AMENDMENT 1: COMBINED SYNOPSIS/SOLICITATION The purpose of this requirement is to maintain HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment located at NOAA buildings in Galveston, TX. (i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number 1333MF26Q0108 is issued as a request for quotation (RFQ), to maintain HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment located at NOAA buildings in Galveston, TX. This acquisition is set-aside for small business concerns. The associated NAICS code is 238220. The small business size standard is $19 Million. The Government intends to award a trade-off, single award firm fixed-price purchase order on an all or none with payment terms of Net 30. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. (ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable). CLIN 0001 – Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to maintain HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment located at NOAA facilities. CLIN 1001 – Option Year 1 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following the base year. CLIN 2001 – Option Year 2 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following option year one. CLIN 3001 – Option Year 3 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following option year two. CLIN 4001 – Option Year 4 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining HVAC system performance, energy efficiency, indoor air quality, and equipment reliability through replacement of HVAC air filters and cleaning of designated HVAC equipment in accordance with the original statement of work. Period of Performance for one year following option year three. . (iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102). See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-5233, Revision No 35, dated Aug 22, 2026 , which can be found on: https://sam.gov/content/wage-determinations INVOICES TO BE BILLED IN ARREARS VIA IPP. PROVIDE MONTHLY AND ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD. (iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47). The start date is an estimate and is subject to new funding approval processes. If there is a significant delay in awarding this contract, a shortened base year Period of Performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years. Period of performance shall be: Base Year: 12 months from Date of Award (DOA). Option Period 1: 12 months, dates to be determined after DOA is known. Option Period 2: 12 months, dates to be determined after DOA is known Option period 3: 12 months, dates to be determined after DOA is known Option Period 4: 12 months, dates to be determined after DOA is known Place of Performance is .NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551 (v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment in Section 5 Other Contract Terms and Conditions. RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of provision) A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please contact Michael \"Mike\" Cordova at michael.cordova@noaa.gov with a cc to Suzanne.Johnston@noaa.gov for the date and time to visit the site. Only one site visit will be conducted and vendors are encouraged to attend. All questions during the site visit should be submitted electronically to Suzanne.Johnston@noaa.gov.Vendors shall not ask questions while on a site visit. (vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment in Section titled Contract Terms and Conditions. (vii) Quotes are required to be received in the contracting office no later than 12pm EST/EDT on 9/15/2026. All quotes must be submitted electronically via email to Suzanne.Johnston@noaa.gov. THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT. (viii) Any other additional information required by 5.101(c). Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. Instructions to Offerors See RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023) (Deviation JAN 2026) And RFO 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) (Deviation Jan 2026)","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"1333MF26Q0108","product_service_code":"J041"},{"dates":{"posted":"2026-09-03","response_deadline":{"raw":"2026-09-15T12:00:00-04:00","utc":"2026-09-15T16:00:00Z","date":"2026-09-15","time":"12:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/5cfbc45f5bd84530a7e3a7b55c1699fa/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"J--Amendment #2 to 1333MF26Q0108","agency":{"office":{"code":"1333MF","name":"DEPT OF COMMERCE NOAA"},"subtier":{"code":"1330","name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION"},"department":{"code":"013","name":"COMMERCE, DEPARTMENT OF"},"office_address":{"zip":"64106","city":"KANSAS CITY","state":"MO","country":"USA"},"organization_type":"OFFICE"},"status":{"active":true,"archive_date":"2026-09-30","archive_type":"auto15"},"contacts":[{"name":"JOHNSTON, SUZANNE","role":"primary","email":"SUZANNE.JOHNSTON@NOAA.GOV"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"5cfbc45f5bd84530a7e3a7b55c1699fa","set_aside":{"code":"SBA","label":"Total Small Business Set-Aside (FAR 19.5)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/datagov/ContractOpportunitiesFullCSV.csv","etag":"\"3f59209463433eba6899e195a597c64d-29\"","fetched_at":"2026-09-16T07:50:12.777658Z","row_sha256":"37839bc978c717de3c16714450682a5d8ef36ce4407f13c27347125c142b1b57","last_modified":"2026-09-16T03:30:52Z"},"updated_at":"2026-09-16T07:50:12.777658Z","first_seen_at":"2026-09-15T22:52:52.472456Z"},"description":{"text":"Continuation page from block 14. The Amendment covers the following changes/corrections, an updated Annex A as well as Questions & Answers #1 within the Solicitation No. 1333MF26Q0108. ** THIS ACTION IS 100% SET ASIDE FOR SMALL BUSINESS ** This Amendment also schedules one planned Site visit in total for all interested vendors to attend. A single site visit is scheduled for Tuesday September 8, 2026 at 10:00am CST at National Marine Fisheries, Galveston Campus, 4700 Avenue U, Galveston, Texas 77551, Bldg 307. Prospective site visit attendees need to contact Michael.Cordova@noaa.gov to confirm attendance prior to arrival. This will be the only site visit planned. Meet in building 307. The site tour will begin promptly at 10:00am CST and should be less than 90 minutes long. Late arrivals will be turned away. Prospective attendees shall not ask any questions during the site visit, but should capture all questions and email them to the Contracting Officer, Suzanne.Johnston@noaa.gov, by 10am CST 9/9/2026. Questions received after this time can not be answered. Q&A will be posted as an Amendment to the solicitation. Vendors should monitor SAM.gov for any updates. ** Q & A #1 Site Visit: Please provide date, time, meeting location and any additional instructions for attendees A single site visit is scheduled for Tuesday September 8, 2026 at 8:00am CST. Prospective site visit attendees need to contact Michael.Cordova@noaa.gov to confirm attendance prior to arrival. This will be the only site visit planned. Meet in building 307. The site tour will begin promptly at 8:00am CST and should be less than 90 minutes long. Late arrivals will be turned away. Prospective attendees shall not ask any questions during the site visit, but should capture all questions and email them to the Contracting Officer, Suzanne.Johnston@noaa.gov, by 10am CST 9/9/2026. Questions received after this time can not be answered. Q&A will be posted as an Amendment to the solicitation. Vendors should monitor SAM.gov for any updates. The deliverable schedule refers to both 16 and 23 water-source heat pumps. Please confirm the correct quantity. Quantity is 41 Units Please confirm the required MERV rating for each replacement filter and clarify the incomplete or unusual filter dimensions listed in Annex A, including 18x2, 18x36, 18x37, and 18x38. MERV Rating of 10 for all filters, changes to filter sizes made to Annex A Revised and attached to Solicitation Amendment #0002 Please confirm whether services are required quarterly, monthly, or according to another schedule. Initial meeting will be full cleaning of coils, drains and filter changes. Filters will be changed Monthly, this includes cleaning of filters on Portable and Window AC Units will be cleaned out. The SOW references 39 (previously 41) Window/Portable AC units, but these units do not appear to be fully identified in Annex A. Could you please confirm or provide the complete equipment inventory? Listed in Annex A - Annex A Revised and attached to Solicitation Amendment #0002 Please confirm whether the 41 Window/Portable AC units are to be serviced monthly or quarterly, as both frequencies appear in the SOW. They are to be serviced monthly in conjunction with the filter changing of the other AC Units. Please provide or confirm the required filter sizes, quantities per unit, and MERV ratings, as some information in Annex A appears incomplete or unclear. MERV Rating of 10 for all filters Filter sizes are added to the Amended Annex A sheet - Attached to Amendment #0002 Please confirm whether the annual/closeout service is an additional service event or whether it replaces the final quarterly service. The last service will be a close out service either as an end of year or quarterly depending on the point of transition with the work being done, a closeout service will replace the final quarterly service. Please confirm whether repairs or replacement of failed HVAC components identified during maintenance, other than the specifically required filters and exhaust-fan belts, are outside the firm-fixed-price scope and would require separate authorization. Any issues identified outside of the scope will be addressed either as a CLIN or as a separate transaction, when authorized. Water Source Heat Pump Quantities Several sections identify 23 Water Source Heat Pumps (WSHPs) for servicing, while another portion of the PWS identifies “16 total units.” Please confirm the correct number of WSHP units that should be included in the technical approach and pricing. There are a total of 37 Water Source Heat Pumps (WSHP’s) and a total of four (4) Water to Water Heat Pumps (Listed as Heat Pumps HP’s or WWHP’s, the total units are 41) Amended Annex A - See attachment to this amendment Titled: Amended Annex A 1333MF26Q0108, for the revised Annex","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"1333MF26Q0108","product_service_code":"J041"},{"dates":{"posted":"2026-09-03","response_deadline":{"raw":"2026-09-15T12:00:00-04:00","utc":"2026-09-15T16:00:00Z","date":"2026-09-15","time":"12:00:00","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/6b28926c557c47d09a9285bcd2f53192/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"J--Amendment #3 to 1333MF26Q0108","agency":{"office":{"code":"1333MF","name":"DEPT OF COMMERCE NOAA"},"subtier":{"code":"1330","name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION"},"department":{"code":"013","name":"COMMERCE, DEPARTMENT OF"},"office_address":{"zip":"64106","city":"KANSAS CITY","state":"MO","country":"USA"},"organization_type":"OFFICE"},"status":{"active":true,"archive_date":"2026-09-30","archive_type":"auto15"},"contacts":[{"name":"JOHNSTON, SUZANNE","role":"primary","email":"SUZANNE.JOHNSTON@NOAA.GOV"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"6b28926c557c47d09a9285bcd2f53192","set_aside":{"code":"SBA","label":"Total Small Business Set-Aside (FAR 19.5)"},"provenance":{"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/datagov/ContractOpportunitiesFullCSV.csv","etag":"\"3f59209463433eba6899e195a597c64d-29\"","fetched_at":"2026-09-16T07:50:12.777658Z","row_sha256":"6bc7b7dc0cd2033d0091601212d5e99ddc9a734c79fa1c91cb75a613a887cdab","last_modified":"2026-09-16T03:30:52Z"},"updated_at":"2026-09-16T07:50:12.777658Z","first_seen_at":"2026-09-15T22:52:52.472456Z"},"description":{"text":"Continuation page from block 14. The Amendment 0003 clarifies the site visit and total number of units in the table. A single site visit is scheduled for Tuesday September 8, 2026 at 8:00am CST. Prospective site visit attendees need to contact Michael.Cordova@noaa.gov to confirm attendance prior to arrival. This will be the only site visit planned. Meet in building 307. The site tour will begin promptly at 8:00am CST and should be less than 90 minutes long. Late arrivals will be turned away. Prospective attendees shall not ask any questions during the site visit, but should capture all questions and email them to the Contracting Officer, Suzanne.Johnston@noaa.gov, by 10am CST 9/9/2026. Questions received after this time can not be answered. Q&A will be posted as an Amendment to the solicitation. Vendors should monitor SAM.gov for any updates. Annex A Table clarification: The total at the bottom of the table of 41 represents the Water Source Heat Pumps (WSHP's) The total at the bottom in the table titled: Portable and Window Air Conditioners (Total 38) represents 38 is the Portable AC and Window units Vendors to ignore the additional table at the far bottom of Annex A - A corrected version has been attached.","origin":"extract"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"1333MF26Q0108","product_service_code":"J041"},{"award":{},"dates":{"posted":"2026-09-10","posted_at":"2026-09-10T19:08:14.551Z","created_at":"2026-09-10T19:08:13.346Z","modified_at":"2026-09-10T19:08:14.551Z","response_deadline":{"raw":"2026-09-15T12:00:00-04:00","utc":"2026-09-15T16:00:00Z","date":"2026-09-15","time":"12:00:00","timezone":"America/New_York","utc_offset_seconds":-14400}},"links":{"sam":"https://sam.gov/workspace/contract/opp/54ab15b570c44dd982d7d518062443d8/view"},"naics":{"codes":["238220"],"primary":"238220"},"title":"J--Amendment #4 to 1333MF26Q0108","agency":{"office":{"code":"1333MF","name":"DEPT OF COMMERCE NOAA"},"subtier":{"code":"1330","name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION"},"department":{"code":"013","name":"COMMERCE, DEPARTMENT OF"},"office_address":{"zip":"64106","city":"KANSAS CITY","state":"MO","country":"USA"},"organization_id":"100185743","organization_type":"OFFICE"},"status":{"active":true,"latest":true,"deleted":false,"archived":false,"cancelled":false,"publication":"published","archive_date":"2026-09-30","archive_type":"auto15"},"history":[{"index":5,"title":"J--Amendment #4 to 1333MF26Q0108","action":"publish","latest":true,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-09-10T19:08:14.551Z","notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"request_type":"modify","opportunity_id":"54ab15b570c44dd982d7d518062443d8","solicitation_number":"1333MF26Q0108","parent_opportunity_id":"1a81b33dc435485589f40961770d21d3"},{"index":4,"title":"J--Amendment #3 to 1333MF26Q0108","action":"publish","latest":false,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-09-03T19:55:32.831Z","notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"request_type":"modify","opportunity_id":"6b28926c557c47d09a9285bcd2f53192","solicitation_number":"1333MF26Q0108","parent_opportunity_id":"1a81b33dc435485589f40961770d21d3"},{"index":3,"title":"J--Amendment #2 to 1333MF26Q0108","action":"publish","latest":false,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-09-03T18:22:33.810Z","notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"request_type":"modify","opportunity_id":"5cfbc45f5bd84530a7e3a7b55c1699fa","solicitation_number":"1333MF26Q0108","parent_opportunity_id":"1a81b33dc435485589f40961770d21d3"},{"index":2,"title":"J--HVAC air filters and cleaning","action":"publish","latest":false,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-09-02T14:47:49.297Z","notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"request_type":"modify","opportunity_id":"1d8c30530bca41f78e8d3705c4313d55","solicitation_number":"1333MF26Q0108","parent_opportunity_id":"1a81b33dc435485589f40961770d21d3"},{"index":1,"title":"HVAC air filters and cleaning","action":"publish","latest":false,"deleted":false,"archived":false,"cancelled":false,"posted_at":"2026-09-01T21:56:29.371Z","notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"request_type":"submit","opportunity_id":"1a81b33dc435485589f40961770d21d3","solicitation_number":"1333MF26Q0108"}],"contacts":[{"name":"JOHNSTON, SUZANNE","role":"primary","email":"SUZANNE.JOHNSTON@NOAA.GOV"}],"base_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"notice_id":"54ab15b570c44dd982d7d518062443d8","set_aside":{"code":"SBA","label":"Total Small Business Set-Aside (FAR 19.5)"},"lineage_id":"1a81b33dc435485589f40961770d21d3","provenance":{"detail":{"endpoints":["opportunity","resources","history"],"fetched_at":"2026-09-16T11:25:14.523840026Z"},"extract":{"url":"https://s3.amazonaws.com/falextracts/Contract%20Opportunities/datagov/ContractOpportunitiesFullCSV.csv","etag":"\"3f59209463433eba6899e195a597c64d-29\"","fetched_at":"2026-09-16T07:50:12.777658Z","row_sha256":"44fae6fac8ce77dc6ac6c54dfd4c5a25b27e0ae4d95c866304ac68f5110721cb","last_modified":"2026-09-16T03:30:52Z"},"updated_at":"2026-09-16T11:25:14.523840026Z","first_seen_at":"2026-09-15T22:52:52.472456Z"},"description":{"html":"Continuation page from block 14.<br/><br/>The Amendment 0004 covers the final Q&A / Questions & Answers #2 within the Solicitation No. 1333MF26Q0108<br/><br/>Questions and Answers #2 1333MF26Q0108  (26-509)<br/>SEFSC Galveston AC Preventative Maintenance Contract<br/><br/>Q1. Contractor licensing. The Statement of Work states that the contractor \"must possess a working knowledge of Water Source Heat Pumps, Heat Pumps and Portable AC Units, and be licensed and hold the appropriate certifications in the state of Texas.\" Please confirm whether the Government requires the quoter/prime contractor to hold a Texas Department of Licensing and Regulation Air Conditioning and Refrigeration Contractor license in its own name, or whether that requirement is satisfied where the licensed contractor and the licensed and EPA-certified technicians performing the work are a subcontractor to the quoter.<br/><br/>A: The Personnel on site should have the applicable certifications associated with the project requirements.<br/><br/>Q2. Subcontractor past performance. Evaluation Factor 3 requires at least two past performance references and states that a quoter with no relevant past performance must affirmatively say so. Please confirm whether, and how, the Government will consider the past performance and experience of a proposed subcontractor that will perform the technical work, where that subcontractor's references are identified as such.<br/><br/>A: Past performance is rated on the prime/vendor proposing. The government does not have visibility of subcontractors.<br/><br/>Q3. Limitations on subcontracting. FAR 52.219-6 appears in the clause list; FAR 52.219-14 does not appear expressly, though FAR 52.212-5 is attached. Please confirm that 52.219-14 is incorporated for this total small business set-aside and that the applicable limitation is paragraph (e)(1), 50 percent, for services.<br/><br/>A: FAR 52.219-14 is for actions exceeding the Simplified Acquisition Threshold of which this action does not, therefore this clause is not applicable to this action. Based on the foundational principals of small business set aside, by submitting a proposal, the prime contractor is certifying to the federal government that a small business is providing the primary solution. A small business prime contractor cannot legally subcontract most of the work to a large business. Doing so constitutes a serious federal procurement violation known as \"pass-through fraud\" or acting as a \"front.\"<br/><br/>Q4. Filter quantities. Amended Annex A provides filter sizes and locations and Amendment 0002 confirms MERV 10 throughout. Please provide, or confirm, the number of filters per unit per service event and the total filter count per service event, so that all quoters price the same material quantity.<br/><br/>A:  Correct quantities were provided in the most recent Amendment 0002 <br/>Q5. Cleaning frequency. Amendment 0002 states the initial event is a full cleaning of coils, drains and filter changes, and that filters are changed monthly. Please confirm whether the cleaning of coils, condensate pans, drain lines, grilles and cabinets recurs at every monthly event after the initial event, or on a different cycle (quarterly, semi-annual, annual), and confirm how the close-out service differs.<br/><br/>A: Initial work will include all tasks (full cleaning of coils, drains and filter change). On a monthly basis the filters will be changed. All other tasks will be performed quarterly.<br/><br/>Q6. Exhaust fan belts. The Statement of Work references exhaust fan belts. Please confirm whether belt replacement is within the firm-fixed-price scope, and if so provide the number of belts and their sizes.<br/><br/>A: Fan belt for exhaust fans is an A26 belt, there are 9 total.<br/><br/>Q7. Site access and escort. Please state the normal hours during which work may be performed, whether contractor personnel require a Government escort in occupied laboratory or office spaces, and the lead time for Real ID verification, sign-in and visitor badging in Building 307 for a recurring monthly crew.<br/><br/>A: All personnel will be required to sign in and be escorted into most all areas across the campus. Sign-in and signing-out are mandatory, the requirement for a “Real-ID” is a stipulation in the solicitation, the use of a Passport can be an acceptable form as an alternative. As for lead time, I assume this question is about the lead time required to get the License converted to a Real-ID, per the Texas Department of Safety (aka the DMV) there is a three day lag for appointments here in the Galveston Office.<br/><br/>Q8. Access equipment and staging. Please confirm whether any of the designated AHUs, FCUs or water-source units require lift, scaffold or ceiling-tile access rather than a standard ladder, and whether the Government will make interior space available for staging replacement filters on service days.<br/><br/>A: 95% of the units, as identified during the site visits, are located under ceiling tiles. Technicians will be required to climb an 8 to 9 foot ladder to access them. On the day of service we can provide a staging area for material on the day of work, but not for long-term storage. <br/><br/>Q9. Disposal. Please confirm whether the Government provides on-site waste disposal for removed filters and cleaning debris, or whether the contractor must haul all removed material off site.<br/><br/>A: Contractor should remove all waste to include filters and packing materials from the Campus. Debris should not be placed in the Dumpsters on the campus.<br/><br/>Q10. Johnson Controls. Amendment 0001 states the contractor \"must be familiar with Johnson Controls referencing HVAC specifically.\" Please clarify the scope of that interaction - whether contractor personnel are expected to operate, silence, reset or otherwise interact with the Johnson Controls building automation system in connection with filter changes and cleaning, or whether familiarity is required only so that contractor work does not conflict with the existing controls.<br/><br/>A: Familiarity is required as the contractor will have to understand when the units are running and see the status on the VLx and communication boxes associated with each unit.<br/><br/>Q11. Certifications and documentary evidence. The Statement of Work requires, at a minimum, Site Safety and Health Support, Preventive Maintenance Coordination, OSHA Training, Quality Control Management Training, and EM 385-1-1 Safety Familiarity, and Factor 1 requires written documentation of the quoter's certifications. Please identify what documentation satisfies each - certificate copies, training rosters, or a signed statement of compliance - and confirm whether EM 385-1-1 familiarity is required given that EM 385-1-1 is a USACE safety manual.<br/><br/>A: Copies of certificates will suffice, I am required to maintain copies on site, as they will be inspectable during Standard Safety and Occupational Health Inspections. <br/><br/>Q12. Service Contract Labor Standards. Wage Determination 2015-5233 Rev. 35 is incorporated. Please confirm the labor categories the Government considers applicable to this scope, and confirm whether any incumbent employees are subject to FAR 52.222-17 Nondisplacement of Qualified Workers, and if so provide the seniority list.<br/><br/>A: The government deems the following to be applicable<br/>23410 - Heating, Ventilation And Air-Conditioning Mechanic<br/>23411 - Heating, Ventilation And Air Conditioning Mechanic (Research Facility)<br/>23810 - Plumber, Maintenance<br/><br/>Q13. Quote format. Please confirm whether there is a page limit, font, or file-format requirement for the quotation, and confirm the Government's preferred method for acknowledging Amendments 0001, 0002 and 0003 - signed SF30s returned with the quote, or acknowledgment by letter.<br/><br/>A: The proposals should be no more than 8 pages total for all sections.  Signed SF30’s is the preferred format for acknowledging Amendments but acknowledgement by letter within the proposal is acceptable as well.Vendors shall monitor SAM.gov for all future possible amendments as well.<br/><br/>Q14 - We are just looking to confirm that the filter size should be 18x2x1. If it is actually 18x2x2, so we want to make sure we quote the correct filter.<br/> There is no reference to sizes 18x2x1 in the Annex A Galveston AC Listing<br/>We also wanted to verify the filters listed as 18x36, 18x37, and 18x38. It looks like the final dimension may be missing, so we're hoping to confirm the full filter sizes.<br/><br/>A: the measurements for bldg 303 are 18x36x1 for buildings filters<br/><br/>QUESTIONS AND ANSWER PERIOD IS NOW CLOSED FOR THIS SOLICITATION","text":"Continuation page from block 14.\n\nThe Amendment 0004 covers the final Q&A / Questions & Answers #2 within the Solicitation No. 1333MF26Q0108\n\nQuestions and Answers #2 1333MF26Q0108 (26-509)\nSEFSC Galveston AC Preventative Maintenance Contract\n\nQ1. Contractor licensing. The Statement of Work states that the contractor \"must possess a working knowledge of Water Source Heat Pumps, Heat Pumps and Portable AC Units, and be licensed and hold the appropriate certifications in the state of Texas.\" Please confirm whether the Government requires the quoter/prime contractor to hold a Texas Department of Licensing and Regulation Air Conditioning and Refrigeration Contractor license in its own name, or whether that requirement is satisfied where the licensed contractor and the licensed and EPA-certified technicians performing the work are a subcontractor to the quoter.\n\nA: The Personnel on site should have the applicable certifications associated with the project requirements.\n\nQ2. Subcontractor past performance. Evaluation Factor 3 requires at least two past performance references and states that a quoter with no relevant past performance must affirmatively say so. Please confirm whether, and how, the Government will consider the past performance and experience of a proposed subcontractor that will perform the technical work, where that subcontractor's references are identified as such.\n\nA: Past performance is rated on the prime/vendor proposing. The government does not have visibility of subcontractors.\n\nQ3. Limitations on subcontracting. FAR 52.219-6 appears in the clause list; FAR 52.219-14 does not appear expressly, though FAR 52.212-5 is attached. Please confirm that 52.219-14 is incorporated for this total small business set-aside and that the applicable limitation is paragraph (e)(1), 50 percent, for services.\n\nA: FAR 52.219-14 is for actions exceeding the Simplified Acquisition Threshold of which this action does not, therefore this clause is not applicable to this action. Based on the foundational principals of small business set aside, by submitting a proposal, the prime contractor is certifying to the federal government that a small business is providing the primary solution. A small business prime contractor cannot legally subcontract most of the work to a large business. Doing so constitutes a serious federal procurement violation known as \"pass-through fraud\" or acting as a \"front.\"\n\nQ4. Filter quantities. Amended Annex A provides filter sizes and locations and Amendment 0002 confirms MERV 10 throughout. Please provide, or confirm, the number of filters per unit per service event and the total filter count per service event, so that all quoters price the same material quantity.\n\nA: Correct quantities were provided in the most recent Amendment 0002\nQ5. Cleaning frequency. Amendment 0002 states the initial event is a full cleaning of coils, drains and filter changes, and that filters are changed monthly. Please confirm whether the cleaning of coils, condensate pans, drain lines, grilles and cabinets recurs at every monthly event after the initial event, or on a different cycle (quarterly, semi-annual, annual), and confirm how the close-out service differs.\n\nA: Initial work will include all tasks (full cleaning of coils, drains and filter change). On a monthly basis the filters will be changed. All other tasks will be performed quarterly.\n\nQ6. Exhaust fan belts. The Statement of Work references exhaust fan belts. Please confirm whether belt replacement is within the firm-fixed-price scope, and if so provide the number of belts and their sizes.\n\nA: Fan belt for exhaust fans is an A26 belt, there are 9 total.\n\nQ7. Site access and escort. Please state the normal hours during which work may be performed, whether contractor personnel require a Government escort in occupied laboratory or office spaces, and the lead time for Real ID verification, sign-in and visitor badging in Building 307 for a recurring monthly crew.\n\nA: All personnel will be required to sign in and be escorted into most all areas across the campus. Sign-in and signing-out are mandatory, the requirement for a “Real-ID” is a stipulation in the solicitation, the use of a Passport can be an acceptable form as an alternative. As for lead time, I assume this question is about the lead time required to get the License converted to a Real-ID, per the Texas Department of Safety (aka the DMV) there is a three day lag for appointments here in the Galveston Office.\n\nQ8. Access equipment and staging. Please confirm whether any of the designated AHUs, FCUs or water-source units require lift, scaffold or ceiling-tile access rather than a standard ladder, and whether the Government will make interior space available for staging replacement filters on service days.\n\nA: 95% of the units, as identified during the site visits, are located under ceiling tiles. Technicians will be required to climb an 8 to 9 foot ladder to access them. On the day of service we can provide a staging area for material on the day of work, but not for long-term storage.\n\nQ9. Disposal. Please confirm whether the Government provides on-site waste disposal for removed filters and cleaning debris, or whether the contractor must haul all removed material off site.\n\nA: Contractor should remove all waste to include filters and packing materials from the Campus. Debris should not be placed in the Dumpsters on the campus.\n\nQ10. Johnson Controls. Amendment 0001 states the contractor \"must be familiar with Johnson Controls referencing HVAC specifically.\" Please clarify the scope of that interaction - whether contractor personnel are expected to operate, silence, reset or otherwise interact with the Johnson Controls building automation system in connection with filter changes and cleaning, or whether familiarity is required only so that contractor work does not conflict with the existing controls.\n\nA: Familiarity is required as the contractor will have to understand when the units are running and see the status on the VLx and communication boxes associated with each unit.\n\nQ11. Certifications and documentary evidence. The Statement of Work requires, at a minimum, Site Safety and Health Support, Preventive Maintenance Coordination, OSHA Training, Quality Control Management Training, and EM 385-1-1 Safety Familiarity, and Factor 1 requires written documentation of the quoter's certifications. Please identify what documentation satisfies each - certificate copies, training rosters, or a signed statement of compliance - and confirm whether EM 385-1-1 familiarity is required given that EM 385-1-1 is a USACE safety manual.\n\nA: Copies of certificates will suffice, I am required to maintain copies on site, as they will be inspectable during Standard Safety and Occupational Health Inspections.\n\nQ12. Service Contract Labor Standards. Wage Determination 2015-5233 Rev. 35 is incorporated. Please confirm the labor categories the Government considers applicable to this scope, and confirm whether any incumbent employees are subject to FAR 52.222-17 Nondisplacement of Qualified Workers, and if so provide the seniority list.\n\nA: The government deems the following to be applicable\n23410 - Heating, Ventilation And Air-Conditioning Mechanic\n23411 - Heating, Ventilation And Air Conditioning Mechanic (Research Facility)\n23810 - Plumber, Maintenance\n\nQ13. Quote format. Please confirm whether there is a page limit, font, or file-format requirement for the quotation, and confirm the Government's preferred method for acknowledging Amendments 0001, 0002 and 0003 - signed SF30s returned with the quote, or acknowledgment by letter.\n\nA: The proposals should be no more than 8 pages total for all sections. Signed SF30’s is the preferred format for acknowledging Amendments but acknowledgement by letter within the proposal is acceptable as well.Vendors shall monitor SAM.gov for all future possible amendments as well.\n\nQ14 - We are just looking to confirm that the filter size should be 18x2x1. If it is actually 18x2x2, so we want to make sure we quote the correct filter.\nThere is no reference to sizes 18x2x1 in the Annex A Galveston AC Listing\nWe also wanted to verify the filters listed as 18x36, 18x37, and 18x38. It looks like the final dimension may be missing, so we're hoping to confirm the full filter sizes.\n\nA: the measurements for bldg 303 are 18x36x1 for buildings filters\n\nQUESTIONS AND ANSWER PERIOD IS NOW CLOSED FOR THIS SOLICITATION","origin":"detail"},"notice_type":{"code":"k","label":"Combined Synopsis/Solicitation"},"schema_version":1,"solicitation_number":"1333MF26Q0108","product_service_code":"J041"}],"due_at":"2026-09-15T16:00:00Z","due_date":"2026-09-15","closes_at":"2026-09-15T16:00:00Z","awardable":true,"dept_key":"d-013","dept_name":"COMMERCE, DEPARTMENT OF","sub_key":"s-1330","sub_name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION","office_key":"o-1333MF","office_name":"DEPT OF COMMERCE NOAA","state":null,"country":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T07:31:38.954589Z","principal_notice_id":"54ab15b570c44dd982d7d518062443d8","description":{"text":"Continuation page from block 14.\n\nThe Amendment 0004 covers the final Q&A / Questions & Answers #2 within the Solicitation No. 1333MF26Q0108\n\nQuestions and Answers #2 1333MF26Q0108 (26-509)\nSEFSC Galveston AC Preventative Maintenance Contract\n\nQ1. Contractor licensing. The Statement of Work states that the contractor \"must possess a working knowledge of Water Source Heat Pumps, Heat Pumps and Portable AC Units, and be licensed and hold the appropriate certifications in the state of Texas.\" Please confirm whether the Government requires the quoter/prime contractor to hold a Texas Department of Licensing and Regulation Air Conditioning and Refrigeration Contractor license in its own name, or whether that requirement is satisfied where the licensed contractor and the licensed and EPA-certified technicians performing the work are a subcontractor to the quoter.\n\nA: The Personnel on site should have the applicable certifications associated with the project requirements.\n\nQ2. Subcontractor past performance. Evaluation Factor 3 requires at least two past performance references and states that a quoter with no relevant past performance must affirmatively say so. Please confirm whether, and how, the Government will consider the past performance and experience of a proposed subcontractor that will perform the technical work, where that subcontractor's references are identified as such.\n\nA: Past performance is rated on the prime/vendor proposing. The government does not have visibility of subcontractors.\n\nQ3. Limitations on subcontracting. FAR 52.219-6 appears in the clause list; FAR 52.219-14 does not appear expressly, though FAR 52.212-5 is attached. Please confirm that 52.219-14 is incorporated for this total small business set-aside and that the applicable limitation is paragraph (e)(1), 50 percent, for services.\n\nA: FAR 52.219-14 is for actions exceeding the Simplified Acquisition Threshold of which this action does not, therefore this clause is not applicable to this action. Based on the foundational principals of small business set aside, by submitting a proposal, the prime contractor is certifying to the federal government that a small business is providing the primary solution. A small business prime contractor cannot legally subcontract most of the work to a large business. Doing so constitutes a serious federal procurement violation known as \"pass-through fraud\" or acting as a \"front.\"\n\nQ4. Filter quantities. Amended Annex A provides filter sizes and locations and Amendment 0002 confirms MERV 10 throughout. Please provide, or confirm, the number of filters per unit per service event and the total filter count per service event, so that all quoters price the same material quantity.\n\nA: Correct quantities were provided in the most recent Amendment 0002\nQ5. Cleaning frequency. Amendment 0002 states the initial event is a full cleaning of coils, drains and filter changes, and that filters are changed monthly. Please confirm whether the cleaning of coils, condensate pans, drain lines, grilles and cabinets recurs at every monthly event after the initial event, or on a different cycle (quarterly, semi-annual, annual), and confirm how the close-out service differs.\n\nA: Initial work will include all tasks (full cleaning of coils, drains and filter change). On a monthly basis the filters will be changed. All other tasks will be performed quarterly.\n\nQ6. Exhaust fan belts. The Statement of Work references exhaust fan belts. Please confirm whether belt replacement is within the firm-fixed-price scope, and if so provide the number of belts and their sizes.\n\nA: Fan belt for exhaust fans is an A26 belt, there are 9 total.\n\nQ7. Site access and escort. Please state the normal hours during which work may be performed, whether contractor personnel require a Government escort in occupied laboratory or office spaces, and the lead time for Real ID verification, sign-in and visitor badging in Building 307 for a recurring monthly crew.\n\nA: All personnel will be required to sign in and be escorted into most all areas across the campus. Sign-in and signing-out are mandatory, the requirement for a “Real-ID” is a stipulation in the solicitation, the use of a Passport can be an acceptable form as an alternative. As for lead time, I assume this question is about the lead time required to get the License converted to a Real-ID, per the Texas Department of Safety (aka the DMV) there is a three day lag for appointments here in the Galveston Office.\n\nQ8. Access equipment and staging. Please confirm whether any of the designated AHUs, FCUs or water-source units require lift, scaffold or ceiling-tile access rather than a standard ladder, and whether the Government will make interior space available for staging replacement filters on service days.\n\nA: 95% of the units, as identified during the site visits, are located under ceiling tiles. Technicians will be required to climb an 8 to 9 foot ladder to access them. On the day of service we can provide a staging area for material on the day of work, but not for long-term storage.\n\nQ9. Disposal. Please confirm whether the Government provides on-site waste disposal for removed filters and cleaning debris, or whether the contractor must haul all removed material off site.\n\nA: Contractor should remove all waste to include filters and packing materials from the Campus. Debris should not be placed in the Dumpsters on the campus.\n\nQ10. Johnson Controls. Amendment 0001 states the contractor \"must be familiar with Johnson Controls referencing HVAC specifically.\" Please clarify the scope of that interaction - whether contractor personnel are expected to operate, silence, reset or otherwise interact with the Johnson Controls building automation system in connection with filter changes and cleaning, or whether familiarity is required only so that contractor work does not conflict with the existing controls.\n\nA: Familiarity is required as the contractor will have to understand when the units are running and see the status on the VLx and communication boxes associated with each unit.\n\nQ11. Certifications and documentary evidence. The Statement of Work requires, at a minimum, Site Safety and Health Support, Preventive Maintenance Coordination, OSHA Training, Quality Control Management Training, and EM 385-1-1 Safety Familiarity, and Factor 1 requires written documentation of the quoter's certifications. Please identify what documentation satisfies each - certificate copies, training rosters, or a signed statement of compliance - and confirm whether EM 385-1-1 familiarity is required given that EM 385-1-1 is a USACE safety manual.\n\nA: Copies of certificates will suffice, I am required to maintain copies on site, as they will be inspectable during Standard Safety and Occupational Health Inspections.\n\nQ12. Service Contract Labor Standards. Wage Determination 2015-5233 Rev. 35 is incorporated. Please confirm the labor categories the Government considers applicable to this scope, and confirm whether any incumbent employees are subject to FAR 52.222-17 Nondisplacement of Qualified Workers, and if so provide the seniority list.\n\nA: The government deems the following to be applicable\n23410 - Heating, Ventilation And Air-Conditioning Mechanic\n23411 - Heating, Ventilation And Air Conditioning Mechanic (Research Facility)\n23810 - Plumber, Maintenance\n\nQ13. Quote format. Please confirm whether there is a page limit, font, or file-format requirement for the quotation, and confirm the Government's preferred method for acknowledging Amendments 0001, 0002 and 0003 - signed SF30s returned with the quote, or acknowledgment by letter.\n\nA: The proposals should be no more than 8 pages total for all sections. Signed SF30’s is the preferred format for acknowledging Amendments but acknowledgement by letter within the proposal is acceptable as well.Vendors shall monitor SAM.gov for all future possible amendments as well.\n\nQ14 - We are just looking to confirm that the filter size should be 18x2x1. If it is actually 18x2x2, so we want to make sure we quote the correct filter.\nThere is no reference to sizes 18x2x1 in the Annex A Galveston AC Listing\nWe also wanted to verify the filters listed as 18x36, 18x37, and 18x38. It looks like the final dimension may be missing, so we're hoping to confirm the full filter sizes.\n\nA: the measurements for bldg 303 are 18x36x1 for buildings filters\n\nQUESTIONS AND ANSWER PERIOD IS NOW CLOSED FOR THIS SOLICITATION","html":"Continuation page from block 14.<br/><br/>The Amendment 0004 covers the final Q&A / Questions & Answers #2 within the Solicitation No. 1333MF26Q0108<br/><br/>Questions and Answers #2 1333MF26Q0108  (26-509)<br/>SEFSC Galveston AC Preventative Maintenance Contract<br/><br/>Q1. Contractor licensing. The Statement of Work states that the contractor \"must possess a working knowledge of Water Source Heat Pumps, Heat Pumps and Portable AC Units, and be licensed and hold the appropriate certifications in the state of Texas.\" Please confirm whether the Government requires the quoter/prime contractor to hold a Texas Department of Licensing and Regulation Air Conditioning and Refrigeration Contractor license in its own name, or whether that requirement is satisfied where the licensed contractor and the licensed and EPA-certified technicians performing the work are a subcontractor to the quoter.<br/><br/>A: The Personnel on site should have the applicable certifications associated with the project requirements.<br/><br/>Q2. Subcontractor past performance. Evaluation Factor 3 requires at least two past performance references and states that a quoter with no relevant past performance must affirmatively say so. Please confirm whether, and how, the Government will consider the past performance and experience of a proposed subcontractor that will perform the technical work, where that subcontractor's references are identified as such.<br/><br/>A: Past performance is rated on the prime/vendor proposing. The government does not have visibility of subcontractors.<br/><br/>Q3. Limitations on subcontracting. FAR 52.219-6 appears in the clause list; FAR 52.219-14 does not appear expressly, though FAR 52.212-5 is attached. Please confirm that 52.219-14 is incorporated for this total small business set-aside and that the applicable limitation is paragraph (e)(1), 50 percent, for services.<br/><br/>A: FAR 52.219-14 is for actions exceeding the Simplified Acquisition Threshold of which this action does not, therefore this clause is not applicable to this action. Based on the foundational principals of small business set aside, by submitting a proposal, the prime contractor is certifying to the federal government that a small business is providing the primary solution. A small business prime contractor cannot legally subcontract most of the work to a large business. Doing so constitutes a serious federal procurement violation known as \"pass-through fraud\" or acting as a \"front.\"<br/><br/>Q4. Filter quantities. Amended Annex A provides filter sizes and locations and Amendment 0002 confirms MERV 10 throughout. Please provide, or confirm, the number of filters per unit per service event and the total filter count per service event, so that all quoters price the same material quantity.<br/><br/>A:  Correct quantities were provided in the most recent Amendment 0002 <br/>Q5. Cleaning frequency. Amendment 0002 states the initial event is a full cleaning of coils, drains and filter changes, and that filters are changed monthly. Please confirm whether the cleaning of coils, condensate pans, drain lines, grilles and cabinets recurs at every monthly event after the initial event, or on a different cycle (quarterly, semi-annual, annual), and confirm how the close-out service differs.<br/><br/>A: Initial work will include all tasks (full cleaning of coils, drains and filter change). On a monthly basis the filters will be changed. All other tasks will be performed quarterly.<br/><br/>Q6. Exhaust fan belts. The Statement of Work references exhaust fan belts. Please confirm whether belt replacement is within the firm-fixed-price scope, and if so provide the number of belts and their sizes.<br/><br/>A: Fan belt for exhaust fans is an A26 belt, there are 9 total.<br/><br/>Q7. Site access and escort. Please state the normal hours during which work may be performed, whether contractor personnel require a Government escort in occupied laboratory or office spaces, and the lead time for Real ID verification, sign-in and visitor badging in Building 307 for a recurring monthly crew.<br/><br/>A: All personnel will be required to sign in and be escorted into most all areas across the campus. Sign-in and signing-out are mandatory, the requirement for a “Real-ID” is a stipulation in the solicitation, the use of a Passport can be an acceptable form as an alternative. As for lead time, I assume this question is about the lead time required to get the License converted to a Real-ID, per the Texas Department of Safety (aka the DMV) there is a three day lag for appointments here in the Galveston Office.<br/><br/>Q8. Access equipment and staging. Please confirm whether any of the designated AHUs, FCUs or water-source units require lift, scaffold or ceiling-tile access rather than a standard ladder, and whether the Government will make interior space available for staging replacement filters on service days.<br/><br/>A: 95% of the units, as identified during the site visits, are located under ceiling tiles. Technicians will be required to climb an 8 to 9 foot ladder to access them. On the day of service we can provide a staging area for material on the day of work, but not for long-term storage. <br/><br/>Q9. Disposal. Please confirm whether the Government provides on-site waste disposal for removed filters and cleaning debris, or whether the contractor must haul all removed material off site.<br/><br/>A: Contractor should remove all waste to include filters and packing materials from the Campus. Debris should not be placed in the Dumpsters on the campus.<br/><br/>Q10. Johnson Controls. Amendment 0001 states the contractor \"must be familiar with Johnson Controls referencing HVAC specifically.\" Please clarify the scope of that interaction - whether contractor personnel are expected to operate, silence, reset or otherwise interact with the Johnson Controls building automation system in connection with filter changes and cleaning, or whether familiarity is required only so that contractor work does not conflict with the existing controls.<br/><br/>A: Familiarity is required as the contractor will have to understand when the units are running and see the status on the VLx and communication boxes associated with each unit.<br/><br/>Q11. Certifications and documentary evidence. The Statement of Work requires, at a minimum, Site Safety and Health Support, Preventive Maintenance Coordination, OSHA Training, Quality Control Management Training, and EM 385-1-1 Safety Familiarity, and Factor 1 requires written documentation of the quoter's certifications. Please identify what documentation satisfies each - certificate copies, training rosters, or a signed statement of compliance - and confirm whether EM 385-1-1 familiarity is required given that EM 385-1-1 is a USACE safety manual.<br/><br/>A: Copies of certificates will suffice, I am required to maintain copies on site, as they will be inspectable during Standard Safety and Occupational Health Inspections. <br/><br/>Q12. Service Contract Labor Standards. Wage Determination 2015-5233 Rev. 35 is incorporated. Please confirm the labor categories the Government considers applicable to this scope, and confirm whether any incumbent employees are subject to FAR 52.222-17 Nondisplacement of Qualified Workers, and if so provide the seniority list.<br/><br/>A: The government deems the following to be applicable<br/>23410 - Heating, Ventilation And Air-Conditioning Mechanic<br/>23411 - Heating, Ventilation And Air Conditioning Mechanic (Research Facility)<br/>23810 - Plumber, Maintenance<br/><br/>Q13. Quote format. Please confirm whether there is a page limit, font, or file-format requirement for the quotation, and confirm the Government's preferred method for acknowledging Amendments 0001, 0002 and 0003 - signed SF30s returned with the quote, or acknowledgment by letter.<br/><br/>A: The proposals should be no more than 8 pages total for all sections.  Signed SF30’s is the preferred format for acknowledging Amendments but acknowledgement by letter within the proposal is acceptable as well.Vendors shall monitor SAM.gov for all future possible amendments as well.<br/><br/>Q14 - We are just looking to confirm that the filter size should be 18x2x1. If it is actually 18x2x2, so we want to make sure we quote the correct filter.<br/> There is no reference to sizes 18x2x1 in the Annex A Galveston AC Listing<br/>We also wanted to verify the filters listed as 18x36, 18x37, and 18x38. It looks like the final dimension may be missing, so we're hoping to confirm the full filter sizes.<br/><br/>A: the measurements for bldg 303 are 18x36x1 for buildings filters<br/><br/>QUESTIONS AND ANSWER PERIOD IS NOW CLOSED FOR THIS SOLICITATION","origin":"detail"},"contacts":[{"name":"JOHNSTON, SUZANNE","role":"primary","email":"SUZANNE.JOHNSTON@NOAA.GOV"}],"place_of_performance":null,"office_address":{"zip":"64106","city":"KANSAS CITY","state":"MO","country":"USA"},"naics_codes":["238220"],"award":{},"attachments":[{"resource_id":"ec2e1729238244d5812a9ce2262e6045","name":"ec2e1729238244d5812a9ce2262e6045","kind":"link","mime_type":null,"size_bytes":0,"posted_at":"2026-09-01T21:56:29.371Z","export_controlled":false,"sha256":null,"url":"https://www.fedconnect.net/FedConnect/?doc=1333MF26Q0108&agency=DOC","mirrored":false}],"awards":[],"related":[{"key":"1333MF26Q0110","latest_notice_id":"fb2d0875b9114f6388520a7a1013c011","title":"Galveston HVAC Repair/Replacement","solicitation_number":"1333MF26Q0110","notice_type":"k","first_type":"k","first_posted":"2026-09-04","last_posted":"2026-09-10","notices":2,"due_at":"2026-09-16T16:00:00Z","due_date":"2026-09-16","closes_at":"2026-09-16T16:00:00Z","awardable":true,"open":true,"dept_key":"d-013","dept_name":"COMMERCE, DEPARTMENT OF","sub_key":"s-1330","sub_name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION","office_key":"o-1333MF","office_name":"DEPT OF COMMERCE NOAA","naics":"238220","psc":"J041","set_aside":"SBA","state":"TX","country":"USA","winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T07:31:38.954589Z"},{"key":"1333MF26Q0116","latest_notice_id":"f72bcf2dd65a4798b646f4d41e5a8f6c","title":"26-498 vessel services, repair, and updates","solicitation_number":"1333MF26Q0116","notice_type":"k","first_type":"k","first_posted":"2026-09-10","last_posted":"2026-09-10","notices":1,"due_at":"2026-09-16T20:00:00Z","due_date":"2026-09-16","closes_at":"2026-09-16T20:00:00Z","awardable":true,"open":true,"dept_key":"d-013","dept_name":"COMMERCE, DEPARTMENT OF","sub_key":"s-1330","sub_name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION","office_key":"o-1333MF","office_name":"DEPT OF COMMERCE NOAA","naics":"336612","psc":"J019","set_aside":"SBA","state":null,"country":null,"winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T07:31:38.954589Z"},{"key":"1333MF26Q0111","latest_notice_id":"af5c37332d1b4a919b90f54eda7b68ca","title":"J--26-515 REKEYSEFSC GALVESTON CAMPUS","solicitation_number":"1333MF26Q0111","notice_type":"k","first_type":"k","first_posted":"2026-09-08","last_posted":"2026-09-14","notices":4,"due_at":"2026-09-16T20:00:00Z","due_date":"2026-09-16","closes_at":"2026-09-16T20:00:00Z","awardable":true,"open":true,"dept_key":"d-013","dept_name":"COMMERCE, DEPARTMENT OF","sub_key":"s-1330","sub_name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION","office_key":"o-1333MF","office_name":"DEPT OF COMMERCE NOAA","naics":"561622","psc":"J053","set_aside":"SBA","state":null,"country":null,"winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T07:31:38.954589Z"},{"key":"1333MF26Q0115","latest_notice_id":"1352522764ad49f5a45f3799671b458f","title":"PR GATHERING ESSENTIAL LIFE HISTORY INFORMATION","solicitation_number":"1333MF26Q0115","notice_type":"k","first_type":"k","first_posted":"2026-09-10","last_posted":"2026-09-10","notices":1,"due_at":"2026-09-17T17:00:00Z","due_date":"2026-09-17","closes_at":"2026-09-17T17:00:00Z","awardable":true,"open":true,"dept_key":"d-013","dept_name":"COMMERCE, DEPARTMENT OF","sub_key":"s-1330","sub_name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION","office_key":"o-1333MF","office_name":"DEPT OF COMMERCE NOAA","naics":"541690","psc":"B516","set_aside":"SBA","state":null,"country":null,"winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T07:31:38.954589Z"},{"key":"1333MF26Q0117","latest_notice_id":"7893c31b6cca4956b02f42feeb85b13e","title":"26-492 Manta Ray Tagging and Biological Sampling","solicitation_number":"1333MF26Q0117","notice_type":"k","first_type":"k","first_posted":"2026-09-11","last_posted":"2026-09-11","notices":1,"due_at":"2026-09-17T20:00:00Z","due_date":"2026-09-17","closes_at":"2026-09-17T20:00:00Z","awardable":true,"open":true,"dept_key":"d-013","dept_name":"COMMERCE, DEPARTMENT OF","sub_key":"s-1330","sub_name":"NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION","office_key":"o-1333MF","office_name":"DEPT OF COMMERCE NOAA","naics":"541990","psc":"B529","set_aside":null,"state":null,"country":null,"winner":null,"winner_key":null,"amount":null,"linked_awards":0,"cancelled":false,"archived":false,"updated_at":"2026-09-16T07:31:38.954589Z"}]}