# HVAC Preventative Maintenance Services - Award Notice Canonical: https://abierto.us/opportunities/1232sa26q0103 - Solicitation number: 1232SA26Q0103 - Notice type: Award notice (first published as combined synopsis and solicitation) - Status: Awarded to Service Solutions Plumbing LLC for $29,256.00 - Department: Department of Agriculture - Agency: Agricultural Research Service - Contracting office: USDA ARS Afm Apd (1232SA) - NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors - Product or service code: J041 Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment - Set-aside: Total small business set-aside - Place of performance: Stuttgart, Arkansas - County: Arkansas County (FIPS 05001). https://abierto.us/counties/arkansas-county-ar-05001 - City: Stuttgart. https://abierto.us/cities/stuttgart-ar-0567490 - First posted: January 20, 2026 - Last posted: February 27, 2026 - SAM.gov: https://sam.gov/workspace/contract/opp/5906b30896e64cdda3114029d07715f8/view ## Description **AMENDMENT 0004 (Dated 02/10/2026):** This amendment (0004) is being issued to: (1) Add “Attachment 4 - Questions and Answers” to the Attachments/Links section. (2) Update the PWA ("Attachment 2 - Statement of Requirements (0004)") in the Attachments/Links section. (3) Extend the quote submission deadline (02/17/2026 at 11:59 PM CST). All other terms and conditions remain unchanged. **AMENDMENT 0003 (Dated 02/02/2026):** This amendment (0003) is being issued to: (1) Change the date of the scheduled site visit (02/06/2026 at 10:00 AM CST) and the deadline to request participation in it (02/05/2026 at 3:00 PM CST). (2) Extend the quote submission deadline (02/12/2026 at 11:59 PM CST). All other terms and conditions remain unchanged. **AMENDMENT 0002 (Dated 01/28/2026):** This amendment (0002) is being issued to provide notice that the scheduled site visit has been cancelled due to hazardous conditions resulting from last weekend’s winter storm. The new date for the site visit will be posted after it has been determined. **AMENDMENT 0001 (Dated 01/23/2026):** This amendment (0001) is being issued to: (1) Change the date of the scheduled site visit and the deadline to request participation in it. (2) Extend the quote submission deadline. (3) Update the start and end dates of the Period of Performance (POP) on the resulting award. (4) Update the documents in the Attachments/Links setion. All other terms and conditions remain unchanged. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued. Solicitation number 1232SA26Q0103 is issued as a Request for Quotation (RFQ) for HVAC Preventative Maintenance Services that shall include a base and four option years. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-06 dated 08/27/2025. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The applicable North American Industry Classification Standard Code is 238220 The small business size standard is $19.0 Million This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which shall be considered by the agency. The Agriculture Priorities and Allocations System (APAS) and assigned rating are not applicable to this solicitation. See “Attachment 1 - Solicitation Terms and Conditions (0001)” for applicable clauses, instructions, and evaluation criteria. There are no additional requirement(s) or terms and conditions (such as financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. Quotes are due by the date/time/time zone listed in the “Date Offers Due” field. Submit quotes to the Primary Point of Contact and Secondary Point of Contact (if applicable) by the “Date Offers Due”. Quotes received after the established “Date Offers Due” deadline will be considered late. Late quotes may only be considered if it is in the Government’s best interest and if it will not unduly delay award. Questions regarding this solicitation shall be submitted in writing to the Primary Point of Contact and Secondary Point of Contact (if applicable) no later than Monday, February 9, 2026 at 11:59 PM CST . Answers will be posted at least 48-hours prior to the “Date Offers Due.”. A site visit is scheduled for Friday, February 6, 2026 at 10:00 AM CST at the service location listed on "Attachment 2 - Statement of Requirements (0004)". This site visit is intended to give prospective quoters the opportunity to familiarize themselves with the location and to gauge the scope of work required of the award. Prospective attendees SHALL email the Primary Point of Contact and Secondary Point of Contact (if applicable) with the attendee's full name as it appears on a Government-issued picture ID (which must be presented at the time of the site visit) and citizenship status; and their company name, physical address, email address, and phone number. The deadline for requesting to participate in the site visit is Thursday, February 5, 2026 at 3:00 PM CST. Failure to comply with the registration instructions may result in denial of access to the location and participation in site visit activities. ## Award on USAspending - Recipient: Service Solutions Plumbing LLC (UEI KG9CYNJRQ5W7) - Contract: 1232SA26P0074, purchase order - Obligated: $5,448.00 - Competition: Competed Under SAP, 23 offers received - Link: award number 1232SA26P0074 equals the contract number; same awarding office 1232SA (high confidence) - Record: https://www.usaspending.gov/award/CONT_AWD_1232SA26P0074_12H2_-NONE-_-NONE-/ ## Publications - January 20, 2026: Combined synopsis and solicitation, due January 30, 2026 at 12:59 AM EST. Notice 704ba9aca0e04d7fa92031141c784836. https://sam.gov/workspace/contract/opp/704ba9aca0e04d7fa92031141c784836/view - January 23, 2026: Combined synopsis and solicitation, due February 5, 2026 at 12:59 AM EST. Notice 26f3579d96ca4e03a8b9c7da7dce7e52. https://sam.gov/workspace/contract/opp/26f3579d96ca4e03a8b9c7da7dce7e52/view - January 28, 2026: Combined synopsis and solicitation, due February 5, 2026 at 12:59 AM EST. Notice 3a670a83c2d946a28ff58acf38213ad7. https://sam.gov/workspace/contract/opp/3a670a83c2d946a28ff58acf38213ad7/view - February 2, 2026: Combined synopsis and solicitation, due February 13, 2026 at 12:59 AM EST. Notice 793d5c55d7474d1b80d221196576f624. https://sam.gov/workspace/contract/opp/793d5c55d7474d1b80d221196576f624/view - February 12, 2026: Combined synopsis and solicitation, due February 18, 2026 at 12:59 AM EST. Notice b01c5a9d0cb94207bdb1cf6c4229019a. https://sam.gov/workspace/contract/opp/b01c5a9d0cb94207bdb1cf6c4229019a/view - February 12, 2026: Combined synopsis and solicitation, due February 18, 2026 at 12:59 AM EST. Notice cdb1bd040bd74c028efa5768cea1543c. https://sam.gov/workspace/contract/opp/cdb1bd040bd74c028efa5768cea1543c/view - February 27, 2026: Award notice. Notice 5906b30896e64cdda3114029d07715f8. https://sam.gov/workspace/contract/opp/5906b30896e64cdda3114029d07715f8/view ## Points of contact - Aaron Dimeo, aaron.dimeo@usda.gov, 6084160027 --- Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/1232sa26q0103.